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How to write a proper invitation

 

There are many different types of invitations that are sent out – Weddings, Baby Showers, Birthday, Holiday Parties; any type of event you are throwing will normally include some sort of invitation. Invitations can be sent either paper or electronic, depending on type of event.

 

No matter the form of invitation or type of event, there are key pieces of information that need to be included within the invitation:

 

The reason for the event (and what to expect to eat and drink): Be as specific as possible. If the occasion is a friend’s birthday, write something such as “Please join us for cake and champagne to celebrate Jane’s 40th Birthday.” (Make sure the birthday girl doesn’t mind sharing her age). That way people know what type of food and beverage to expect.

 

Date and time: Include a start and end time, so guests know what time to arrive and can expect what time to be leaving the party. Location: This should include full address, telephone number of venue and/or host, and map and/or directions.

 

RSVP: Include a phone number and/or email address so people can respond whether or not they will be attending.

 

Other relevant information: Include any relevant information such as that the party is a surprise, any necessary registry information, and if there is a specific dress code. Unless the event is a costume party or black tie affair, supplying a dress code should only be at events where dress code will be strictly enforced, otherwise leave any sort of indication of dress code out of the invitation.

 

Remember to send invitations well in advance. You should compile the guest list six weeks advance of event. For small dinner parties or cocktail parties, sending out invitations two weeks before event is sufficient time. For bigger bashes four weeks in advance is suffice. If the event is scheduled around a holiday, you may want to send a save a date eight weeks in advance to give everyone plenty of notice.

Posted by: / June 25, 2010

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